Managing Form Submissions

When someone fills out one of your forms, their response is saved as a submission and appears in your admin panel. New submissions trigger notifications (if configured) and show up as unread until you review them.

Watch: Navigating submissions from dashboard to detail view

Forms Dashboard

The Forms Dashboard is the first page you see when you click Forms in the sidebar. It provides an at-a-glance overview of your form activity.

Four stat cards are displayed at the top:

Total Forms — how many forms you have created (with active count)
Total Submissions — all-time submission count across all forms
Unread — submissions you have not yet reviewed (highlighted with an accent border)
Active Forms — forms currently accepting submissions

Recent Activity

Below the stats, a Recent Activity section shows the latest responses across all forms. Each row displays:

An unread indicator dot (filled for unread, hollow for read)
The submitter's name or email
A color-coded pill showing which form it came from
The relative time of submission

Click any row to jump directly to that submission's detail view.

Viewing Submissions for a Form

Open the submissions page

From the Manage Forms page, click on a form's name to navigate to its submissions page. You can also reach it by clicking View Dashboard from the three-dot menu on any form row.

A form's submission list showing unread indicators, names, dates, and filter tabs — The submissions list for a single form

Filter submissions

Use the filter tabs at the top to narrow what you see:

Unread — only submissions you have not reviewed
Archived — submissions you have archived
All — every submission regardless of status

Reviewing a Submission

Open the detail view

Click any submission in the list to open a detail dialog. It shows the submitter's contact information (email and phone, if provided) and every field response from the form laid out in a clear table.

A submission detail dialog showing contact info, field responses, and action buttons — Submission detail view with full response data

Take action on the submission

From the detail view you can:

Mark Read / Mark Unread — toggle the read status. Submissions are automatically marked read when you open them.
Archive / Unarchive — move submissions out of the main view. Archived submissions are still accessible via the Archived filter tab.
Delete — permanently remove a submission. Requires the forms.manage permission.

Add admin notes

Use the notes section at the bottom of the detail view to add internal notes about a submission. Notes are only visible to admins — respondents cannot see them.

Tip

Use admin notes to track follow-up actions, like "Called back on Monday" or "Added to prayer list." This keeps your team on the same page without needing a separate system.

Note

Submissions are only visible to admins with form management permissions. Respondents cannot see other people's submissions.

Permissions

Submission management is controlled by these permissions:

forms.view — View the dashboard and submission lists
forms.manage — Mark submissions read/unread, archive, add notes, and delete