VBS Volunteer Roles

A role is a job for the week — crew leader, station helper, snacks. Roles do two things: they are what a volunteer picks when they apply, and they are the job someone holds inside a crew. They are not permissions; a crew leader gets no extra access to Hubl.

The Roles page listing Group Leader, Station Helper and Snack Coordinator, each marked On form — Each role carries a description and whether it appears on the volunteer form

What comes with a new event

A new VBS starts with three: Group Leader, Station Helper and Snack Coordinator. Rename them, delete the ones you do not use, add your own.

Add a role

Open Roles and click Add Role

Roles in the VBS admin rail.

Name it, and say what it involves

The description is shown to volunteers choosing what to do, so write it for them: “Leads a group of children through stations” tells someone more than “Leader”.

Decide whether it goes on the volunteer form

Show on volunteer form lets people select this role when they sign up. Turn it off for jobs you assign yourself rather than let people choose. Roles that are on the form are marked On form in the list.

Tip

Keep the form list short. A volunteer facing twelve options picks none of them; four clear jobs get filled.

Order, edit, delete

The arrows on each row change the order roles appear in — on the volunteer form as well as here, so put the roles you most need filled at the top. Editing a role updates it everywhere, including for volunteers who already chose it.

Warning

Deleting a role that people already signed up for leaves those volunteers with no role. Rename it instead when the job has simply changed name.

Reuse last year’s list

Import from Event copies the roles from another event rather than retyping them. It brings the names and descriptions, not the people.

Roles in a crew

When you place a volunteer in a crew, their role travels with them, which is what tells a printed roster who is leading and who is helping. Auto assign can also be told which roles to include, so the people who only signed up for the snack table are not scattered across crews — see VBS groups.

Approving the people

Roles say what jobs exist. Who actually gets one is decided on the Volunteers tab of your roster, where applications are approved or declined and background checks are recorded — see Managing VBS registrations.