VBS
VBS Event Settings
Configure RSVP controls, grade or age restrictions, t-shirt size collection, and registration eligibility for your VBS event.
The Event Settings page gives you quick access to configure registration behavior without going through the full event editing wizard. Access it from the Settings section in your VBS admin sidebar.
RSVP Controls
1
Enable or disable RSVP
Toggle Enable RSVP to control whether families can register for your event. When disabled, the registration form is hidden from the public event page.
2
Set a registration limit
Enter an RSVP Limit to cap the number of registrations. Once the limit is reached, new families are placed on a waitlist. Leave this blank for unlimited registrations.
3
Set a registration deadline
Choose an RSVP Deadline date after which registration closes automatically. Families who visit the event page after this date will see that registration has ended.
Additional RSVP toggles:
- Show Public Registration List — Lets visitors see who has already registered
- Require Email Verification — Families must verify their email before their registration is confirmed
- Require Family Account — Requires families to create an account rather than registering as a guest
- Allow Late Registration — Lets families register after the deadline has passed
Tip
Enabling late registration is useful for walk-ins during VBS week. Families can still register even after the official deadline.
Age and Grade Restrictions
1
Choose the restriction mode
Select either Age or Grade mode. Age mode restricts by the child's age in years. Grade mode restricts by the grade level the child has completed.
2
Set the range
In Age mode, set the minimum and maximum age in years. In Grade mode, select the minimum and maximum grade levels from the dropdowns.
Note
Children outside the selected range are shown as ineligible during registration — parents can still see them but cannot select them for this event.
T-Shirt Size Collection
1
Enable t-shirt collection
Toggle Collect T-Shirt Sizes on. When enabled, a t-shirt size dropdown appears during registration for each child, with options from Youth Small through Adult 2XL.
Collected sizes are visible in the registration list with aggregate counts, making it easy to plan your t-shirt order.
Tip
View t-shirt size totals in the registration list to quickly see how many of each size you need to order.
Saving Changes
1
Save your settings
Click Save Changes at the top of the page to apply your settings. Changes take effect immediately.
Warning
If you reduce the RSVP limit below the current number of registrations, no one is removed — but new registrations will be blocked until the count drops below the limit.
Permissions
Configuring event settings requires the events.manage permission.