VBS Custom Fields

Registration already collects names, grades, allergies and guardians. Custom fields are for what is particular to your week — who collects each child, whether they can swim, which bus they ride.

Warning

Add your questions before you share the registration link. Questions added later are unanswered for everyone who has already signed up, and collecting them afterwards means chasing families one by one.

The Custom Fields page with Registration Questions and Volunteer Questions, and a Day camp details tab holding two fields — Questions live in tabs. Registration and volunteer questions are separate sets.

Two sets of questions

Sign-up Form → Custom Fields splits into Registration Questions, asked of families signing children up, and Volunteer Questions, asked of adults applying to help. They are separate lists — a question you add to one does not appear on the other.

Make a tab, then add questions to it

Add Tab

A tab is a heading on the registration form — “Day camp details”, “Medical info”. Name it and save; the card then shows how many fields it holds.

Add Field

Open the tab and click Add Field. Give it a Field Name — this is the question a parent reads — and pick a Field Type: Text, Long Text, Number, Date, Yes/No, Dropdown or Multi Select. The Description is the smaller line underneath, for anything that needs explaining.

Decide who it is asked about

Ask per child repeats the question for each child being registered. Leave it off for anything about the family — how they heard about VBS — and turn it on for anything about a particular child.

Decide whether it prints

Show on printed rosters adds a column with the answer to printed rosters and check-in sheets. Keep the question name short when you do: the name becomes the column header.

Note

CSV exports always include every question, printed or not. The roster setting is about the paper your team carries, not about what you can get out of Hubl.

Tip

“Required” is worth using sparingly. Every required question is one more reason a parent abandons the form halfway through on their phone.

If you add a question after registration opened

Notify registrants at the top of the page — with a count of who it will reach — emails the families who already registered and asks them to fill in what is new. It is the difference between a question nobody answers and one most people do.

Reading the answers

The Responses view shows what families actually answered. Individual answers also appear on a registration through View Form Answers in the row menu on your roster, and Print Form Answers beside it prints them — see Managing VBS registrations.

Where the answers end up on paper

A question marked to show on rosters becomes a column on the info sheet and the sign-in sheet — Printing badges, sheets and pickup lists covers what each sheet is for.

Permissions

Editing questions needs permission to manage the event. Reading the answers comes with access to the roster.