VBS Custom Fields

Custom fields let you collect any additional information you need during VBS registration. Fields are organized into tabs that appear as separate steps in the registration wizard. Access custom fields from the Settings section in your VBS admin sidebar.

Custom fields are organized into tabs — add new tabs or copy from a previous event

Creating Tabs

Add a new tab

Click Add Tab to create a new registration section. Each tab becomes its own step in the registration wizard that families see when signing up.

Name the tab

Enter a descriptive name for the tab (e.g., "Medical Information", "Emergency Contacts"). Families will see this name as the step title during registration.

Reorder tabs

Drag tabs using the grip handle to change the order they appear in the registration wizard.

Adding Fields

Open a tab and add a field

Expand a tab by clicking on it, then click Add Field to create a new field within that tab.

Choose a field type

Select the type of input you need:

Text — Short text input
Long Text — Multi-line text area
Number — Numeric input
Date — Date picker
Yes/No — Toggle switch
Dropdown — Single selection from a list of options
Multi Select — Multiple selections from a list of options

Configure the field

Enter the field name and an optional description. Toggle Required if the field must be filled out during registration.

Add options for selection fields

For Dropdown and Multi Select fields, enter the available options separated by commas or newlines.

Tip

Use descriptive field names — families see these exactly as you type them during registration.

Showing Answers on Printed Sheets

There are two printed sheets. The info sheet is the one you read — name, grade, guardian, phone, email, allergies. The sign-in sheet is the one volunteers write on — initials boxes plus just enough to identify a child at the door. If you need an answer from your own questions on either, turn on Show on printed rosters when you add or edit the field.

Flagged answers become columns on:

The Children, Families, and Volunteers info sheets printed from the Registrations page
The sign-in/sign-out sheet
Group info sheets printed from any of the Groups pages

Where an answer lands follows the question itself. A question you asked per child becomes a column on the children sheet. A question asked once per family shows on the families sheet and repeats on each of that family's children, so something like a pickup code reaches the volunteer at the door. Volunteer questions show on the volunteers sheet.

Note

Signature fields can't be flagged — a signature is an image, not something that fits in a table cell. Long answers are shortened to keep the sheet readable.

Warning

Every column makes the sheet narrower. Past about four flagged questions per form you'll see a warning, and the printout gets cramped. Keep flagged question names short — the name becomes the column header.

Tip

CSV exports are not affected by this toggle. They always include every question, so use the export when you need the complete record and the printed roster when you need something a volunteer can read at a glance.

Organizing Fields

Drag fields within a tab to reorder them. Click the pencil icon to edit a field's name, type, or options. Click the trash icon to delete a field.

Warning

You cannot delete a field that already has responses from registered families. Remove the responses first or consider hiding the field instead.

Copying Fields from Another Event

Click Copy from Event

Click Copy from Event to import fields from a previous VBS event.

Select the source event

Choose a past VBS event from the dropdown. All tabs and fields from that event are copied over, automatically skipping any duplicates.

Tip

This is the fastest way to set up recurring VBS events — copy last year's fields and tweak as needed.

Permissions

Managing custom fields requires the events.manage permission.