Managing Your Photo Gallery

Upload a photo once, then reuse it on your website, events, and outreach projects. You need editing access for the page or item whose photos you want to manage.

Choose or upload a website photo

Open the photo picker

Open the website editor and select Change Photo or Add Photo on the image you want to update. The Choose a photo drawer opens.

Upload or select a photo

Select Upload your own photo to browse, or drop files on the upload area. You can upload as many as 10 photos at once. JPG, PNG, GIF, WebP, and iPhone HEIC/HEIF photos are accepted; landscape photos at 1600×900 or larger work best.

Choose a photo drawer with the upload area, one selected photo, selected count, and Done button — Select a photo from your shared gallery, then select Done.

Finish the selection

Select a photo tile. A checkmark and the selected count confirm the choice. If the caller allows several photos, select every photo you want, then select Done.

For website changes, select Save draft to keep the choice private or Publish to make it visible to visitors.

Choose a community photo layout

In the Welcome, Pulse, and Broadsheet website layouts, select Edit Photoson the community photo strip. Choose all the photos you want to include, then choose Carousel, Collage, or Animated collage under Photo layout and select Done. All layouts keep every selected photo in the gallery.

For Carousel, set Photos visible at once to 1, 2, or 3. When there are more photos than fit, the carousel advances every four seconds. Visitors can swipe or use the arrows, pause the slideshow, and tap a photo to view it larger with its caption. Automatic movement pauses while hovering, using the controls, or viewing a larger photo; it stays off for visitors who prefer reduced motion.

Collage shows up to four fitted photos in a compact grid, with a count of any extra photos. Visitors can tap a photo to open the full gallery, then swipe or use the arrows to browse every photo and its caption.

Animated collage gently fades between photos every four seconds, keeping the grid in place. It pauses while you hover, use the controls, or view a photo larger. Visitors can pause it themselves; it stays still when reduced motion is preferred or the collage is offscreen.

Label or crop a photo

Add a searchable label

Select a photo, then type a short description in Add a tag…. The gallery saves the label and uses it when you search captions later.

Correct the crop

Open the … menu on an uploaded photo and select Crop. Move and zoom the image until the important part is inside the frame. Rotate it if needed, then select Crop & Save.

Warning

Cropping in the shared gallery saves a new version of that photo. Check every website, event, or outreach gallery where you reuse it.

Choose photos for an event or outreach project

Open the item's gallery

From an event's public details page, select Edit photos, or Add event photos when it is empty. From an outreach project's Photos tab, select Manage Photos or Add Photos.

Link photos from the shared gallery

Switch from This Event or This Outreach to All Photos. Select the photos to link, then select Done. Linking reuses the original photo instead of uploading another copy.

Note

On This Event, selecting a photo switches its badge between In carousel and Hidden. To unlink it from the event entirely, open its … menu and select Remove from event.

If a photo still looks wrong

A Portrait warning means a tall photo may crop heavily in banners and strips. Use a landscape version or crop it before publishing.
If an upload fails, try a supported image format and upload fewer than 10 photos at once.
If a website photo is correct in the editor but not public, publish the website changes and check again as a visitor.