Running Sunday Check-In

Check-In has one search box and a list of rooms. Almost everything you do on a Sunday morning starts by typing a name into that box.

Checking a child in

Find the family

Type a child's first name, the family name, or a parent's phone number. Results appear as you type, and they show whole families, so you can see every child at once and whether each one is already in a room.

Tap Check in

Tapping Check in beside one child opens the family with that child selected. Check in all appears when more than one child is waiting. A child already in a room shows their room instead, and tapping that row takes you to them.

Confirm the room and who dropped them off

Each child already has a room filled in, worked out from their age or grade. Change it if you need to. Pick the adult who dropped them off, or No guardian if they came by bus or carpool.

Note

Checking a child in emails the pickup pass to the guardian you chose, and offers to print labels. The label carries an eight-character claim code, and that code is what you check at pickup.

Releasing a child

This is the part that matters most. Open the room and tap Check out beside the child.

Check the child and the code

The screen shows the child's photo and their claim code. Compare it to the label on the child or the pass on the parent's phone. If they do not match, stop and sort that out first.

Pick the adult and check the photo

Guardians and approved pickups both appear. Tap a photo to enlarge it and compare it to the person in front of you. The button names them, so it reads Release to Marisol.

Include siblings if the same adult has them

If the adult is collecting a brother or sister, tick them in Leaving now. Siblings in other rooms are listed too and are labelled with the room they are in.

Warning

If the person in front of you is not a guardian or an approved pickup for that family, do not release the child. Call the primary guardian first.

Tip

Picked the wrong child or the wrong adult? The confirmation has an Undo that puts the check-in back exactly as it was.

Children leaving by bus or carpool

Choose Leaving another way and write down how they left. That note is the only record of where the child went, so write "Bus 3" rather than "bus". It is deliberately more work than releasing a child to a named adult.

When a parent has lost the pass

Send them to Check-In on your website; it is in the menu and the footer. Their phone number or email opens today's pass: each child, the room they are in, their claim code, and the QR you scan at release. Nothing to print and no email to dig up.

A parent who checked in from their own phone, or opened the pass on it once, also sees a green checked in badge in the site's floating menu until every child is released. Tapping it lists the children and their rooms, with a link to the pass.

Rooms

The rooms list shows how full each room is and who is assigned to it. Rooms you staff appear first. Open a room to see who is in it, what the leaders need to know about allergies and notes, and to check children in or out without leaving the page.