Editing and Deleting Events

Everything you can do to an existing event lives in its Manage area: change the details, put it off, call it off, copy it for next year, or remove it entirely. Choosing between those matters more than the clicking — deleting is the only one you cannot undo.

Open the event's Manage area

Find the event

From your admin dashboard or your Events page, click the event. That opens its public page.

Choose Manage

If you can administer the event, an admin strip sits at the top of that page with a Manage link. It takes you to Overview, and the left rail holds everything else.

Note

You need permission to edit events to see Manage, and permission to delete them for Delete Event to appear. Ask an organisation administrator if either is missing.

Editing the details

Edit Event Details in the left rail opens the Edit Event dialog with everything filled in. It has four steps and you can jump between them freely:

Basic Info — title, type, visibility, location
Date & Time — dates, times, and the daily schedule on multi-day events
Details — descriptions, cover image, live stream link
Review — a summary before you save

Save with Save & Close in the dialog footer.

Edit Event: four steps, and Save & Close saves from any of them

Note

How the event runs is elsewhere, not in this dialog. Sign-up rules and capacity are under Setup → Registration, prices under Money, organisers under People, and social posts or the home-page highlight under Promotion.

Tip

Changing the date after people have registered? Tell them. The Message Attendees button on Overview reaches exactly the people affected — see See who is coming and message your attendees.

The lifecycle actions

The ⋯ button beside the quick actions on Overview holds the rest:

Check-In Sheet — the printable sign-in sheet for the day.
Promote on Home Page — feature the event on your website.
Duplicate Event — copy the whole setup so next year’s version only needs new dates.
Postpone — the event is still happening, just not yet.
Cancel Event — it is not happening, but the page and its registrations stay.
Delete Event — remove it altogether.

Every lifecycle action lives in the Overview ⋯ menu

Tip

Prefer Cancel Event over deleting whenever people have already registered. Cancelling can notify them, and it leaves a page explaining what happened for anyone who turns up looking. A deleted event just vanishes.

A postponed or cancelled event shows a banner at the top of Overview with a Reinstate button, so either can be reversed.

Deleting an event

Warning

Deleting cannot be undone from the product. Check the event name in the confirmation dialog before you confirm.

Open the ⋯ menu on Overview

Choose Delete Event.

Read what will happen

The dialog names the event and says it will be removed from your calendar and public pages, that registrations and payment records are kept for your reports, and that this cannot be undone.

Confirm

Go Back leaves everything alone; Delete Event goes ahead and returns you to your events list.

The confirmation names the event and separates what goes from what stays

What deleting actually removes

The event disappears from calendars, event lists, and public pages.
Community feed posts that advertised it are retracted, so the feed does not point at an event that no longer exists.
Registration and payment records are kept for your reports, but the event takes no new activity.

Tip

Only trying to hide something from the public? Set Visibility to Private instead. The event stays available to signed-in members and nothing is lost — see Why people can’t find or register for your event for what visibility changes.